MEADOWS MUSEUM ROOM REQUEST FOR SMU COURSE

The Meadows Museum is pleased to make the Bob and Jean Smith Auditorium and the Seminar Room within the Custard Institute for Spanish Art and Culture available as a meeting space for SMU credit-granting courses.  Due to staff limitations, the Meadows Museum is unable to support most one-time course uses of Smith Auditorium unless connected with a scheduled tour that has gone through the Education Department.

 

REQUEST TIMELINE:

• Fall Courses
  • Requests for fall SMU courses can be submitted via this online form starting the first week of November. The museum will consider requests the second week of December and communicate decisions shortly thereafter. Example: Requests for Fall 2025 courses are due by December 2024.

 

• Spring Courses
  • Requests for spring SMU courses can be submitted via this online form starting the first week of June. The museum will consider requests the first week of August and communicate decisions shortly thereafter. Example: Requests for Spring 2026 courses are due by August 2025.

STABLE

If approved, the Meadows Museum will enter the course into SMU's STABLE system. 

 

 

NOTE:

The museum reserves the right to refuse space requests in order to accommodate courses and programs organized by Meadows Museum staff. External requests will be evaluated on a first come, first served basis, and give priority to courses that engage the museum and its collections or exhibitions. Thank you for understanding.

 

 

PARKING POLICY:

Students and Faculty should NOT park in the Museum’s visitor lot (the right gate entrance to the parking lot). SMU Students and faculty should park in their assigned parking center, and if this includes the Meadows Parking Center, they should use the left gate entrance.

 

SYLLABUS REQUEST:

The museum requests that professors who teach in museum spaces include the following statement in their course syllabus. This will help the museum manage noise, keep the art safe, and facilitate classes entering and exiting in a timely manner.

 

MUSEUM POLICIES

• The museum encourages students to arrive no more than 5 minutes early to class to prevent the museum’s lobby from being blocked to visitors.  Should a student arrive earlier, the museum invites them to find a space other than the lobby to wait (such as the museum’s Sculpture Plaza).
• Food and drink are not allowed in Smith Auditorium or the Seminar Room. Students must dispose of any refreshments before entering the museum.
• Students and faculty should NOT park in the Museum’s visitor lot (the right gate entrance to the parking lot).  SMU students and faculty should park in their assigned parking center, and if this includes the Meadows Parking Center, they should use the left gate entrance.
• Backpacks and large bags are not permitted in museum galleries. Students should be prepared to leave bags in their class meeting room if they visit the galleries during class.

 

VISITING THE GALLERIES

The Meadows Museum serves approximately 5,000 K12 students per academic year through its tour program. In order to manage multiple tour groups and ensure SMU classes have the best experience possible in the museum's galleries, we request that professors who teach in museum spaces email Cassandra Rivera, Education Specialist (meadowsmuseumtours@smu.edu) a minimum of one week in advance with the date and time that they would like to take their class into the galleries. This will help the museum solve any potential conflicts between SMU classes and visiting K12 groups. Should the professor want to request a docent-guided visit, they must complete the following form a minimum of three weeks in advance: https://meadowsmuseumdallas.org/visit-us/groups-tours/

 

 

CLASS ROSTER

One week prior to the first day of class, the professor/ instructor must email Anne Kindseth (akindseth@smu.edu) with the number of students enrolled in the course. The museum understands this number will fluctuate.

 

 

MEADOWS MUSEUM POLICIES FOR SMU COURSES

• Room Capacities:
  • Smith Auditorium: The auditorium has 129 fixed theater-style seats. Up to and no more than 10 presenters are allowed on the stage. Capacity CANNOT be exceeded per University Park Fire Code.
  • Seminar Room: The Seminar Room has 30 movable seats and 12 movable tables. Capacity CANNOT be exceeded per University Park Fire Code.

 

• Food and Drink Policy:
  • Students: No food or drink is allowed in Smith Auditorium or the Seminar Room.
  • Instructor: Bottled water is allowed in Smith Auditorium and the Seminar Room.

  

• Equipment Usage Policy:
  • Professor or designated TA must be familiar with basic equipment function prior to commencing the new semester. The museum strongly urges TAs and professors to contact OIT and the museum's Visitor Experience Manager Briana Long to coordinate a tutorial demo prior to the start of the semester. Arrangements for the demo must be made with the Visitor Experience Manager no later than 48 hours in advance and are not guaranteed. Impromptu assistance will NOT be available by museum staff. If a professor has AV issues, they need to call 8-8888.

 

• Seminar Room Configuration:
  • If the tables and chairs in the Seminar Room are rearranged for a class session, they must be reset, leaving the room configured exactly as it was found. The standard configuration is 12 tables arranged in a horseshoe with 30 chairs on the outside of the table (image below).  Any additional chairs and tables must be folded and stored against the south wall of the room to the right of the mounted monitor.